On-site Mailroom Management

DATAMARK’s capabilities include management of mailrooms on-site, at the client’s facility, to meet any special requirements for customer privacy, document security and control, and turnaround time.

Outsourcing to DATAMARK doesn’t necessarily require having to relocate your mailroom to another city.

An on-site, or facility-managed, digital mailroom is often an excellent solution for many companies looking to reduce costs while improving the performance of their business.

Often, companies favor an on-site mailroom arrangement because it offers visibility, access and oversight that fit well with the organization’s business model and corporate culture. Also, outsourcing mailroom management at your facility makes the human resource transition easier because your valuable, experienced mailroom staff can find employment opportunities with DATAMARK.

Keeping the mailroom on-site also may make good sense if your existing facilities, equipment and information security systems are well-suited for efficient mail handling and document processing. DATAMARK’s project management teams can assess your situation, review your requirements and work with you to find the best solution for your mailroom needs.

Process Workflow:

Every incoming document is tracked by barcode as it moves through the digital mailroom workflow. Documents are sorted, scanned, imaged and data is captured with character recognition software. Your critical business information is transmitted to the right people at the right time.

DATAMARK Success Spotlight:

Following a strategy of focusing on its core business, a Fortune 500 financial services company decided to outsource the handling of its inbound mail, but preferred to keep the mailroom at its corporate headquarters.

DATAMARK transitioned all mailroom functions to an on-site, facility-managed model. The new, streamlined mailroom process resulted in a 25 percent reduction of FTE's, a 50 percent reduction in required facility space and significantly reduced turnaround time to customers.